According to Federal Motor Carrier Safety Administration regulations, each motor carrier shall maintain a driver qualification file for each driver it employs. The qualification file for a driver must include certain items as outlined in the FMCSA regulations (Part 391.51: General requirements for driver qualification files).

The DQF:

• The driver qualification file must be maintained as long as the driver is employed and 3 years thereafter.
• The driver qualification file must include:

1. An Employment Application.
2. A Copy of the Driver's Medical Certificate.
3. The Road Test Certificate or Equivalent.
4. The State Driving Record Inquiry.
5. Inquiries to Previous Employers.
6. Driver's Annual Certification of Violations.
7. Annual State DMV Violations Inquiry.
8. Annual Employer Review of Driver's Record.

The SPH File:

• Notices Regarding Late and Missing Logs.
• A driver violation listing that tells you which drivers are not in compliance and what requirements they are not in compliance with.
• Management Summaries showing both company and individual driver violation severity levels.
• Dated Hours of service recaps.
• The following notifications for you to send to your drivers:

1. Violation Letters informing them of any non-compliance issues.
2. Congratulatory Letters to let drivers know that they are in compliance with the regulations and violation free.

DOT Drug Testing:

• Drug screen test of new employees.
• Random drug testing of current employees.
• Post accident drug testing.
• Maintenance of record of drug testing in DQF file.

DOT Medical Exams:

• DOT physical exam of new drivers (when required).
• Review of DQF files to make sure DOT physical exams are current.